Job title: Bilingual Executive Assistant
Company: Express Employment Professionals
Job description: Share
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Located in Ottawa, ON
Salary: $60,000 – $80,000
Our exclusive and growing client, located in the South-West End of Ottawa, is currently looking for a Bilingual Executive Assistant to join their team on a full-time permanent basis.
***This is a fully in-office position (not hybrid / remote).***
Why work for this organization?
- Health and dental benefits – monthly premiums 100% paid
- Pension Match
- Monthly profit-sharing bonuses
- Opportunities for future advancement
- Brand new modern renovated office
- Paid lunches and reduced hours every Friday
- Team building activities
- Flexible hours
- Growing organization
- Free Parking
Required skills and qualifications:
- Must be fluently bilingual (English and French)
- 2-3 years’ experience as an Executive Assistant or Operations Coordinator
- Technically and technologically competent, especially with electronic and virtual meeting platforms
- Demonstrate a high degree of professionalism and discretion; maintain confidentiality, be respectful and diplomatic
- Strong initiative and ability to work independently with minimal supervision
- Strong prioritizing and multi-tasking; adaptability to changing priorities
- Highly self-motivated with a positive attitude
- Strong analytical thinking, judgment, and problem solving skills
- Previous experience with OASIS and/or Maestro considered an asset
Duties may include but are limited to:
- Maintain and manage the calendars of up to 5 Managers – mainly 2
- Organize and manage an active calendar including scheduling – meetings, engagements and appointments
- Arrange all logistics for meetings/events – travel, accommodation, equipment and catering
- Attend meetings and record and distribute minutes
- Manage incoming correspondence by prioritizing and determining appropriate course of action
- Draft, edit and proofread documents on behalf of the Managers
- Manage and foster relationship with clients, partners and stakeholders
- Maintain a high degree of confidentiality for all matters
- Track project deadlines
- Assist with the coordination of team and client appreciation events
- Manage approval and tracking systems of office expenses while sourcing and purchasing office supplies from appropriate vendors
- Assist with streamlining processes or defining SOPs with management team, process expense reports, filing and clerical work as needed
- Other office duties as assigned
Monday to Thursday – 8:00am to 4:30pm
Friday – 9:00am to 3:30pm
Salary: $65,000 – $80,000 per year depending on experience
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an equal opportunity employer.
Express Office: Ottawa
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
Expected salary: $60000 – 80000 per year
Location: Ottawa, ON
Job date: Fri, 25 Aug 2023 22:42:02 GMT
Apply for the job now!
