Job title: Intermediate Advisor, Financial Aid
Company: University of Ottawa
Job description: Job Type: Employee
Duration in Months (for fixed-term jobs): N/A
Job Family: Financial Aid
# of Open Positions: 1
Faculty/Service – Department: Juris Doctor Program
Campus: Main Campus
Union Affiliation: SSUO
Date Posted: August 31, 2023
Closing Date: September 11, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week: 35
Salary Grade: SSUO Grade 10
Salary Range: $75,743.00 – $95,678.00
About the Common Law Section of the Faculty of Law Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a strong culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders — leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience.
Position Purpose:
Manages the Faculty of Law, Common Law Section’s financial aid programs, including all bursaries, prizes, scholarships and other types of financial support.
Identifies law student needs, analyzes portfolios and develops funding strategies and options, and then produces official communication materials for both donors and students.
In compliance with agency regulations, establishes criteria and quality control measures to ensure that bursaries are granted in ways that optimize the granting of various prizes.
Advises members of the University community and external clientele on the various bursaries and prizes available.
In this role, your responsibilities will include:
Manages the development, interpretation and application of rules and policies on admission bursaries, external bursaries, Faculty prizes and emergency financial aid requests.
Evaluates student applications by analyzing their academic files, CVs and all other documents required to determine whether they meet the admissibility criteria set by donors. Justifies unsuccessful applications while counselling their applicants on their options.
Makes recommendations to various selection committees on admissibility requirements, terms of reference, prize deadlines, confidentiality, number of recipients and the allocated disbursements of prizes, bursaries, etc., while optimizing available funding. Coordinates all selection committee meetings to finalize the evaluation of candidates and confirm recipients.
Manages bursary allocation including providing all pertinent documentation to the selection committee to ensure that prizes are allocated to recipients according to the donors’ terms of reference.
Supports students experiencing family, personal or economic crises or breakdowns that affect school performance and eligibility for financial aid. Ensures student access to available financial assistance and that application policies and procedures are in place.
What you will bring:
Knowledge of academic administration and recruitment principles and methods normally acquired through a post-secondary degree or equivalent work experience
Minimum five years’ experience in academic administration
Experience in donor relations
Experience in networking and relationship building (experience in fundraising is considered an asset)
Experience in developing, interpreting, explaining and applying policies and procedures
Experience in managing projects and ability to develop new initiatives, including the ability to plan and implement steps to achieve goals
Excellent organizational skills
Experience in working in a client-oriented environment and strong interpersonal skills
Proven skill in managing time, multitasking and meeting firm deadlines
Demonstrated success in working independently to achieve work-related goals
Experience in working effectively with a team
Experience in providing first-line student advisory and support services (experience in providing financial advice would be an asset)
Experience in working with donor databases and with Microsoft Suite (Excel, Word, Outlook)
Fluent in both English and French, with excellent oral and written communication skills in both official languages.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Expected salary: $75743 – 95678 per year
Location: Canada
Job date: Fri, 01 Sep 2023 07:35:21 GMT
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